The Microsoft Exchange Advantage to Business

October 14, 2016

Feature Friday, Microsoft Exchange

By Aimee

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There are three main concerns for which companies decide enough is enough when it comes to their email situations.

Inefficiency

Communication capabilities of their email server are lacking and thus impede on their productivity

Downtime

Constant downtime of their email communications not only hinder productivity, but eats away at their IT time and budget

Security

Companies always fear for the security of their data and their compliance

No matter the size of the business, a reliable business-class email is always a necessity. When clients turn to us looking for a solution to these concerns, we recommend migrating their email to Microsoft Exchange/Exchange Online.

It does not only keep your staff connected at all times with a secured and reliable access to their emails, but also allows for access from any device. These are but its few features.

Here are 10 more reasons why migrating your business email to Microsoft Exchange can be advantageous to your company.

1. All important data in one place

Exchange archiving, large mailboxes, and retention policies help to keep all of your important data in one place. You can provide your staff with an in-place archive and large mailbox to give them the flexibility to retain their email in their primary mailbox, or to archive them. These flexible and powerful retention policies allow you to take control of your storage and compliance demands and keep your users productive all at the same time.

2. Email threats eliminated

Email threats are eliminated even before they reach your network as Exchange is aggressive in protecting your email communications. They have built-in defenses precisely for combating these. Their defense uses multi-layered anti-spam filtering that comes with continuous updates – to help guard against the increasing spam and phishing threats. And their anti-malware engines work to protect your email data from all sorts of virus.

3. Protection of sensitive data

MS Exchange protects sensitive data and inform users of internal compliance policies with Data Loss Prevention (DLP) capabilities. This is helpful in keeping your organization safe by guarding users from mistakenly sending sensitive information to unauthorized people. The new DLP features deep content analysis which helps identify, monitor and protect sensitive data. Exchange offers built-in DLP policies based on regulatory standards such as PII and PCI, and is flexible enough to support other policies that are important to your business. There’s also the new feature Policy Tips which informs users about policy violations before they can send out sensitive data.

4. Move to the cloud on your terms

A lot of companies will argue against putting their data to the cloud so Exchange offers moving to the cloud on your terms through their flexible options like the Exchange hybrid deployment. You can do your onboarding to the cloud overnight or manage a hybrid deployment with mailboxes on-premises and online – whatever your business needs. You can provide your end users with seamless calendar sharing and let them schedule meetings between on-premise and online users and limit user disruption when user mailboxes are smoothly moved across environments.

5. Message management and control

You can decrease the amount of time you spend managing the messaging systems but still maintain control. You can manage DLP, Apps for Outlook and site mailboxes through the Exchange Admin Center – a single, easy-to-use web-based administration interface. You can assign roles to your helpdesk and specialist users so they can perform their tasks specific to the access and role given to them, so they don’t require full administrative permissions. This process streamlines your Exchange management efficiently as you can delegate tasks so you can focus on moving forward with business goals.

6. Compliance offers from a single interface

You can allow compliance officers to run In-Place eDiscovery across Exchange, SharePoint, and Skype – all this from a single interface. Ensuring internal and regulatory compliance is essential to any business so the ability to retain and discover data across your organization is just as essential. The eDiscovery Center allows your compliance officers to have autonomous power to identify, hold, and analyze your organization’s data from Exchange, SharePoint, and Skype. The data collected will always remain in-place so there’d be no need to manage a separate data storage. This feature allows for reduced cost of managing complex compliance needs and ensures your business is prepared for the unexpected.

7. Easy collaboration and information sharing

End users will find it easier and faster to manage team and project communications and collaborations. Users will be able to see old communications on a project as soon as they join, access current versions of the team documents, and access that information right from within Outlook. They’ll have access to powerful new tools to be productive on their teams and you will be able to manage information in the locations that the information was meant to be stored. SharePoint provides the co-authoring, document storage and versioning, while Exchange handles the messaging.

8. Exchange customization

You can customize exchange by integrating relevant web-based Apps for Office into Outlook and Outlook Web App. This helps your end users to switch between apps in less time and make their communication experience more powerful, with an extension model that allows you to provide easy plugin access across the rich client and web-based Outlook experiences. The single sign-on to multiple applications simplifies the process and gives access designed to ensure only authorized individuals can use each approved application.

9. Touch-enabled inbox experience, anywhere

End users have access to their inbox from just about any device, with an inbox that provides a clean and uncluttered experience. The same user-friendly and thoughtful design in the Outlook desktop interface has been applied to the browser and mobile interfaces.

10. All contacts together in one place

People’s contacts in their professional networks are stored in many different places. Exchanges provides them with the avenue to bring all of their contacts from other networks, so that they have all of their information in one place. It even finds the same person across networks and consolidates their information into one contact card, thus avoiding duplication and multiple contact cards with different information.

 


WHAT'S NEXT?

If you want to have these benefits from Microsoft Exchange for your organization, give us a call and we can help with your successful migration to Exchange. Schedule your free assessment so we can take into account what your network needs are with regards to switching to an Exchange server.

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Tags: Feature Friday, Microsoft Exchange

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